Accounts Payable

Accounts Payable Listing of Assignments

Accounts Payable Do's and Don'ts

Do's  

• Do send to Accounts Payable all original invoices delivered to your school by suppliers/vendors
• Do enter "Receipt" in Oracle, as soon as service has been rendered or merchandise received at your location
• Do follow-up to ensure that approved non-local travel forms are signed and delivered to Accounts Payable at least 10 days before your payment is due
• Do notify AP in writing of item substituted or returns made on a specific Purchase Order
• Do make every effort to participate and be trained in the use of IExpense

Don'ts

• Do not assume that your "Oracle Receipt" will generate a payment to the vendor/supplier
• Do not place an order with a vendor for goods or services, without a Purchase Order
• Do not use school funds to purchase gift cards
• Do not use a DA (Disbursement Authority) to pay for good/services that should have been purchased via the Oracle requisition process

Account Payable Hold Names and Definitions